I don't know how to stamp the stamp.I don't really understand the difference between this and the seal.How can I stamp a stamp across multiple documents?This article provides easy-to-understand answers to questions such as these.
In addition, we will introduce a ``kiin machine'' that is useful when you need to stamp a stamp or seal on a large number of documents.
A kiin machine serves as a wari-in or kiin by punching out hole letters or symbols in place of a seal.The stamping process, which used to be done manually using a seal, can be done in less time by using a stamping machine, and is also suitable for preventing counterfeiting and tampering.
If you would like to know more about contract machines,please use this form.From here.
table of contents
- What is a wariin?
- Place and rules for stamping
- Difference between Wariin and Coin
- Rules for seals used for stamps
- Tips for stamping the mark neatly
- What to do when you fail to sign a stamp
- What should I do if I forget my discount stamp?
- The government is currently in the process of abolishing stamps.
- While the digitization of contracts is progressing, there are some contracts that cannot be digitized.
- ``Kiin machine'' that completes the time-consuming process of making warizin and seals in one fell swoop
- Summary
What is a wariin?
A stamp is a stamp that spans two or more copies of a document.
It is mainly used for the original and copies of contracts, as well as originals and duplicates.
Purpose and effect of the stamp on the contract
The purpose of the stamp is that two or more copies of the contract stamped with the stamp areProve that the contracts were created at the same time and have the same contents.It is that.
mainly,Preventing unilateral falsification and duplication of contract documentsIt has an effect.
Although the stamp has no legal effect, it can prove that the contents of the contract at the time of signing the contract are correct in the event that any trouble arises with the contents of the contract.
Place and rules for stamping
There are no particular rules regarding the method or order of stamping.This is because there is no law governing how contracts are written.However, there is a custom that is considered the correct way to push.
When stamping the contract and its copy
If you have an original and a copy, place your seal across the two documents, with the original at the top and the copy at the bottom.
As a result, the impression left on the original will be in the bottom half, and the impression on the copy will be in the top half.
(See Figure 1)
Figure 1
Normally, the stamp is stamped on the blank area at the top of the document, but if there is no space at the top, such as when multiple people are stamping the stamp, the stamp may be stamped using the space on the side of the document.
If there are two or more people signing and stamping the document, all of them must have their stamps.
When stamping three contracts
If there are two copies, an original and a copy, all three copies must be stamped. [Original and Copy ①, Copy ① and Copy ②], so that the original and all copies are stamped.
(See Figure 2)
Another method is to press three copies at once by using a vertically long stamp specifically designed for tally stamps.
(See Figure 3)
Figure 2
Figure 3
When stamping a receipt and its copy
The purpose of the stamp on the receipt is to establish a relationship between the receipt and its copy and to prove that the amounts match.
Therefore, stamp the place where it will be cut off. (See Figure 4)
Figure 4
Difference between Wariin and Coin
Wari-in and kiin are often confused because they are both stamped across a piece of paper.
However, each has a different meaning and purpose.
Here, we will also explain some common mistakes that can be made.
What is a seal?
The contract seal is stamped in the center of a contract spread or on the back cover of a document bound with double-stitch binding.While a stamp is a stamp used to prevent falsification or duplication and prove that multiple documents were created at the same time and have the same content, a seal isShow continuity in documents that span two or more pages and prevent new pages from being added or removedThis will be a stamp for this purpose.
(See Figure 5)
The clear difference is that the seal used for a warrant does not have to be the seal used at the time of the contract, but in the case of a seal,Be sure to affix the seal used for the contract.There is a rule.
Figure 5
Regarding other stamps such as contract stamps, throw away stamps, correction stamps, postmarks, and stamps
Let's briefly explain other types of seals other than the wariin and the contract seal.
- contract seal
A contract seal is a seal placed at the end of a contract in which the contracting party's name is handwritten, and indicates that the contracting parties have agreed to the terms of the contract.
- stamp
A sutein refers to a seal that is stamped in advance on the margin of a document, such as a contract, to serve as a correction stamp in case a correction is made to the document.
However, the effect of the correction stamp is limited to minor errors such as typos and omissions, not to the content of the document.
- correction mark
A correction stamp is used to show that when a part of a document is corrected, the person himself/herself made the correction.Therefore, it is common to use the same seal as the contract.
- postmark
A postmark is a seal that is placed on both the revenue stamp and the mount.The postmark indicates that the revenue stamp has been used, so it is stamped to prevent diversion or reuse.
- Stamp
A seal refers to a seal placed at the end of a contract document.This is to indicate that the content of the document ends here and to prevent unauthorized additions to the content of the contract.
Rules for seals used for stamps
There are no particular rules or regulations regarding the seal used for the stamp, and it does not have to be a registered or registered seal.
However, there are also special seals that are suitable for cases where there are a large number of stamps to be stamped.
Types of seals used for stamps
Generally speaking, the stamp stamped on the document tends to be used as is.
However, if you want to stamp three stamps, we recommend using a vertically long stamp specifically designed for split stamps.
Appropriate size and font for the stamp
Since the stamp is stamped across two or more documents, it is very inconvenient if the stamp is too small.
I will write down the size and font of the vertically long seals, which are mainly used by corporations.
size of stamp
- 12.0mm × 30.0mm
- 13.5mm × 33.0mm
- 15.0mm × 36.0mm
font used for stamps
- Seal font
- Kointai
- Inso body
Tips for stamping the mark neatly
Contracts are often made on sturdy paper, so the thickness of the paper can affect the quality of the contract, which can lead to failures such as blurring of the bottom part of the stamp.
To prevent such mistakes, what you need to prepare is a seal mat.
By placing a mat with appropriate softness underneath, you can create a more beautiful impression.
If you don't have a seal mat, you can use something that has some softness, such as a desk mat, mouse pad, several layers of tissue paper, or a thin booklet.
What to do when you fail to sign a stamp
The purpose of a stamp is to ``certify the same document created at the same time,'' so if it fails within the scope of its purpose, for example, if it's only slightly faded, it's okay to leave it as is.
If you are really worried about your failure, or if you have clearly failed, please press another seal right next to the one you failed.If you fail, you can leave it as is without making any corrections.
What should I do if I forget my discount stamp?
The purpose of the stamp is to prevent the contract from being tampered with or copied.
If you forget the stamp, you will be at a huge disadvantage if you have to deal with unilateral falsification of the contract.
If you realize you have forgotten something, please take action immediately.
The government is currently in the process of abolishing stamps.
Currently, efforts are being made by the Cabinet Office to promote the review of seals, including by local governments.
One reason for this is, for example, improving work efficiency.The purpose is to reduce the time it takes to stamp a large number of documents one by one, and to prevent work from slowing down while waiting for stamps to be stamped.
In addition, the promotion of digitization is recommended for cost reduction and sustainability.
While the digitization of contracts is progressing, there are some contracts that cannot be digitized.
Currently (September 2023), one document that is not allowed to be digitized is a notarized deed.
A notarized deed is an official document that is commissioned by a private person (individual, corporation, etc.) and prepared by a notary public who is a public servant.
For example, when concluding a contract, a notarized deed may be created to avoid any trouble related to the contract.
The typical procedure for verifying the person's identity using a notarized document is to submit a "registered seal and seal impression certificate."
``Kiin machine'' that completes the time-consuming process of making warizin and seals in one fell swoop
Even though documents are becoming more and more digitized, there are still many situations where stamps and seals are required.
And the opportunity is to be able to process them all at once.
A kiin machine is a device that serves as a stamp or seal by punching holes or symbols into documents.
Because they can be punched out all at once, they prevent the omission of stamps and seals, as well as falsification and forgery of documents, and serve as guarantees, certifications, and confirmations.
Document binding (stapling) can also be processed at the same time.
To improve work efficiency, speed, and certainty.
Please consider introducing a "Perforator (fixed letters) ".
- By punching out hole letters and symbols, it can serve as a warisu or seal.
- Since the stamps are punched out all at once, it prevents the omission of stamps and seals.
- For more information about the sign machineplease use this form.から
Summary
The stamp is used to prove that two or more copies of the contract were created at the same time and have the same content, and serves to prevent unilateral falsification, forgery, and duplication.
A seal indicates continuity in a document that spans two or more pages, and prevents new pages from being added or removed.
If you are having trouble with the time-consuming process of issuing stamps and signatures, please consider using a signature machine.