table of contents
- What is original proof?
- How do I certify the original?
- The use of seals is being abolished, but what about the original proof of the articles of incorporation?
- If you are having trouble with the time-consuming process of signing a signature, please consider signing a signature.
- Summary
What is original proof?
Original certification is a document that cannot be submitted as the original, but when submitting a copy of the document,Document certifying that it is a copy of the original in the name of the filer.
Submission is mainly required when applying for documents to administrative agencies, transactions with financial institutions, etc.
Original certificate of articles of incorporation
The articles of incorporation are a set of rules for operating a company (corporation), and are documents that must be created during the company establishment process.
One copy of the original articles of incorporation is kept by the company and one copy each by the notary public's office, with the company keeping it forever and the notary public keeping it for 1 years.
The articles of incorporation contain basic information about the company.For this reason,Articles of incorporation may be required for applications to administrative agencies, transactions with financial institutions, etc..However, I cannot submit the original documents that should be kept by the company, soA copy of the original document is created, the copy is certified as the original document, and then submitted.
What are the procedures and applications that require proof of the original articles of incorporation?
As mentioned above, proof of the original of the articles of incorporation may be used in applications to administrative agencies and transactions with financial institutions, but we will introduce three typical examples of when it is actually needed.
- Corporation establishment procedures
If a company is established, it must be submitted to the tax office within two months of its establishment."Corporation establishment notification form"You must submit a document, but in many cases it is required (certification of the original document may not be required).
- Application to administrative agency
For example, Applying for grants and subsidiesIt is often necessary when doing.
- Transactions with financial institutions
By corporate nameOpening a bank accountAndlarge transactionThere are many cases where it is necessary.
How do I certify the original?
There is no fixed format for the certificate of originality, but there are general items to be included.
There are 5 basic items to fill in.
- A statement that certifies that the submitted document is definitely a copy of the original.
- Enter the year and date according to the application date on the application documents
- Address that matches the application documents
- official company name
- Applicant's title, name, and seal (*The applicant's title is the representative of the company, such as "representative director" in the case of a stock company. A handwritten signature may be accepted instead of a seal.)
Original certificate of articles of incorporation (sample)
About the seal
If you have multiple documents to certify as originals, you will need a signature on each document.A seal is a seal used to prove that two or more documents are one continuous document.By having a seal, you can prevent fraud such as cutting out or replacing documents.Stamp a document with multiple documents stapled together as shown below.
If there are a large number of documents, binding will be required.Bookbinding refers to binding documents together using binding tape.In this case, stamp the contract as shown below.
"Kiin machine" that completes the time-consuming seal in one go
A kiin machine is a device that serves as a stamp or seal by punching holes or symbols into documents.
Because they can be punched out all at once, they prevent the omission of stamps and seals, as well as falsification and forgery of documents, and serve as guarantees, certifications, and confirmations.
Document binding (stapling) can also be processed at the same time.
To improve work efficiency, speed, and certainty.
Please consider introducing a "Perforator (fixed letters) ".
Click here for more information about the stamp machine.
The use of seals is being abolished, but what about the original proof of the articles of incorporation?
Based on the "Basic Policy for Economic and Fiscal Management and Reform 2" and the "Regulatory Reform Implementation Plan" approved by the Cabinet on July 7, 17, the government as a whole is required to review the seal, and the commercial and corporate registration procedures. The stamping regulations have also been revised.
This allowed the partial abolition of seals, butA seal may be required when submitting the original certificate of the articles of incorporation, and a seal is required for "covenant seals" that span two or more documents..
Ministry of Justice“Regarding the necessity of stamping the application form, attached documents, etc. (commercial/corporate registration)”
If you are having trouble signing a signature, which takes time and effort, please consider using a signature machine.
- By punching out hole letters and symbols, it serves as a seal.
- Since the stamps are punched out all at once, it prevents the seal from being left out.
- Click here for more information about the stamp machine
Summary
- There is no fixed format for the original certificate, but there are 5 items that must be filled out:
- A statement that certifies that the submitted document is definitely a copy of the original.
- Enter the year and date according to the application date on the application documents
- Address that matches the application documents
- official company name
- Applicant's title, name, and seal
- If there are multiple original documents, a “seal” is required.
- The government is currently moving toward abolishing the use of seals, but a seal to prove the original is still necessary.
- If you are having trouble with the time-consuming process of sealing, please consider using a “Perforator (fixed letters) ”.